Each portion has its own layout style. For example, a cover page portion would be a full page layout, whereas a summary portion’s layout would require each subject to appear on the one page, as part of a common layout.
A Report Portion section appears in the Prepare Report Run window when you click a portion in the Report Structure box.
Therein, you determine the layout style, which should be one of the following:
|•||Part Page Common Layout, with a layout template controlling the common layout.|
|•||Full Page Common Layout means each subject report is to begin on a new page, but the Layout template for the portion controls the page setup and headers and footers of each page.|
|•||Full Page Unique Layout is used where each subject template begins on a new page, and they are controlled by the subject template itself. This allows each subject template to have its own page setup and headers/footers.|
For any portion where you have chosen either Part Page Common Layout or Full Page Common Layout, you should create a layout template that contains the common layout for the portion.
Layout templates control:
|•||The page margins, orientation and other page layout features of the particular portion.|
|•||The headers and footers of the whole portion.|
Any text found in the body of a Layout template is totally ignored.
To begin with, when created, the layout template will be identical to the style template and you may retain the page layout features of the style template or change these, if necessary. Each portion can have its own layout template. For example, you may have a portion for Middle School with a particular report layout, whereas the Senior School portion has a different layout.
Note that it is not necessary to have a layout template if it is to be exactly the same as the Style template. Where it is missing, the Style template will be used.
A series of icons at the bottom of the Report Portion section allow you to perform operations relating to layout templates, ie to create, attach, open the template in Word, refresh and detach a layout template.
The decision flowchart will help you decide on your layout needs and the types of templates you require for each portion.