The System Items tab of the School Settings window contains three sets of settings: System Defaults, Synchroniser and Login Settings.
Four general default settings appear in the first section of the System Items tab. These settings are not related, but apply across the board in Accelerus.
The Synchroniser section of the System Items tab applies when teachers are using offline files to enter their student's results.
For example, using the start and end dates entered above, all cycles in 2012 will be displayed in the offline files, as the date range is 1 January to 31 December 2012.
The Synchroniser will automatically remove any classes from teachers' offline files that fall outside this range, eg the classes from 2011.
The Academic Cycle Selector in the offline files will not even display any cycles that do not fall in this date range. As shown here, only cycles that belong to 2012 are displayed and available for selection.
It applies whether teachers are collecting offline files via the Login window or, when logged directly into the Accelerus database, via the Welcome Screen.
However, the Accelerus administrator is not restricted from exporting offline files multiple times for teachers.
When teachers are logged into the Accelerus database, and they have already collected an offline file, the Collect offline file icon in the Welcome Screen becomes disabled. Teachers collecting a second time via the Login window will receive a message, as shown below.
It is only necessary for teachers to receive their offline files once in their time at the school. Thereafter, teachers need only periodically synchronise their offline files with the Accelerus database, so that the file and the database are kept in synch. As the Accelerus administrator updates the synchroniser start and end dates, teachers will receive the correct classes for new academic cycles and those for previous academic cycles will be locked or removed, as determined by the Accelerus administrator.
It is highly recommended that this box is checked. Otherwise, the teacher may keep collecting a new offline file, rather than synchronising the one they have already collected.
This setting does not impinge on the export of offline files as the Accelerus administrator may determine this when using this process. However, it affects not only the collection of offline files but also their synchronisation. For example, if an offline file was exported that included classes without assessment items, but the checkbox was not ticked in the School Settings window, when the teacher next synchronised, any classes without items would be removed from the offline file.
Ticking this setting may be useful where schools may want teachers to receive their files early in the year, before the Accelerus administrator has completed setting up the assessment items in subjects in order for teachers to check their class lists. Also, teachers may begin recording their own personal assessments in class assessment items, if they wish.
The Login Settings section only applies to schools using Microsoft Active Directory who wish to integrate Accelerus logins with Active Directory.
Accelerus requires each user to login, with a user name and password, whether into the database or an offline file. By default, the teacher's code, as set up in the Accelerus database, is their user name. Their Accelerus password when a teacher is added to the Accelerus database, or when a database has been converted from MarkBook, is also their teacher code. Teachers then change their password when they first login.
Schools may continue using the Accelerus login system, even if using Active Directory at the school.
However, they may link Accelerus logins with teachers' Windows logins using these settings so that teachers do not have to use or remember an additional user name and password for Accelerus. Instead, their school Windows login is used to verify their identity.
When the Enable Active Directory Integration checkbox is ticked in the School Settings window, an additional field appears in every teacher's window - Domain User Name - in order to link the Accelerus teacher record with their domain user name, which includes both the domain and the user name, as shown below.
Accelerus will immediately check who is logged onto the computer and will assign their domain credentials to their teacher record. A message will appear, informing you of this.